Accounts Payable Coordinator
Herschel Supply
ABOUT HERSCHEL SUPPLY
Welcome to Herschel Supply, where we make quality products for a lifetime of better journeys. Designed with timeless form and intuitive function in Vancouver, Canada, every piece is backed by our signature warranty for wherever you’re going next.
Since 2009, we’ve never stopped taking risks. We’re constantly innovating, growing our community and heading on new journeys. We’ve gotten lost in new cities, made lifelong friends all over the world, road tripped with no GPS, and explored a ton of creative pursuits along the way.
Putting yourself out there isn’t easy. It means stepping outside of your comfort zone and trying something new. It might be scary at first, but it also leads to the best parts of life. Inspiring others to take that leap is what we live for. Wherever you’re headed, we’re here to help you pack your future with possibilities.
So, come along for the ride, get inspired and Put Yourself Out There.
YOUR NEW ROLE
We’re looking for an Accounts Payable Coordinator who’s as detail-oriented as they are collaborative, someone who thrives in a fast-paced environment and takes pride in getting the details right. Reporting into the AP & AR Manager, you’ll be the go-to person for processing invoices, reconciling payments, and keeping our financial records accurate and organized. You'll work closely alongside a supportive team who believe finance is more than just numbers - it’s about making the business run better every day.
This role is based out of our Vancouver HQ, with in-office collaboration Monday to Thursday. If you thrive in a hands-on, team-oriented environment - we’d love to hear from you!
A DAY IN THE LIFE
Our workplace is dynamic, supportive and entrepreneurial in spirit, and we pride ourselves in being a collaborative, open-minded and imaginative team.
On a day-to-day basis, the AP Coordinator will:
- Manage the accounts payable inbox and organize all invoices, statements and other relevant documentation of your assigned vendors
- Coordinate with all departments to ensure all invoices are properly approved
- Code invoices to GL accounts and input vendor invoices into ERP system
- Reconcile vendor statements and communicate with vendors and/or internal departments as necessary
- Validate approved vendor invoices in accordance with company policies and procedures
- Prepare vendor cheques, and coordinate wire and EFT payments
- Create and maintain vendor records
- Process weekly expense reports and payments to employees
- Perform bi-monthly credit card reconciliations, by working with stakeholders across the company to ensure the accuracy, timeliness and proper documentation of all charges incurred
- File accounting documents such as receipt documentation, vendor banking information, vendor credit applications and other corporate documents
- Support other Finance team members with the month-end close and other ad-hoc projects
ABOUT YOU
- 1–2 years of experience in accounts payable or similar finance roles
- University-level courses in accounting (a plus, not a must)
- Great communication skills - written and verbal
- Solid MS Excel skills
- Experience with ERP systems (MS Dynamics GP experience is a bonus), multiple entities, and multiple currencies
- Strong time management and the ability to meet tight deadlines
- Comfort working independently and juggling multiple priorities
- Flexibility to adapt in a fast-paced, high-growth environment
YOUR JOURNEY WITH HERSCHEL SUPPLY
The annual salary for this role falls within the range of $50,000 - $60,000 CAD. This is a hybrid role, based out of our Vancouver HQ 4 days per week - Monday to Thursday.
In addition to base salary, here are just a few of the additional perks we offer to our valued team members as part of our comprehensive total compensation package:
- Health benefits
- Competitive vacation policy
- Transit subsidy
- Maternity leave top-up for birthing and non-birthing parents
- Employee assistance program
- Professional development subsidy
- Product discount and giveaways
- Free fruit, snacks & hot and cold beverages
- Social clubs and workshops (run, craft etc.)
- Weekly happy hour
- Various fun events throughout the year
- A dog friendly office
DIVERSITY, EQUITY & INCLUSION AT HERSCHEL SUPPLY
We’re committed to creating a workspace that is safe, secure, inclusive and enjoyable for all. Stemming from our core values and initiating dialogue around our programs, we aim to empower everyone to share their individual voices and experiences. It’s with this openness that we are able to expand our view of who we are as individuals, and what we can do in our careers at Herschel.
At Herschel Supply, we are committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. Our goal is to build an inclusive culture that connects us to our customers and the communities around us while embracing and encouraging diversity in our employees’ age, colour, disability, ethnicity, gender identity or expression, sexual orientation, race, religion and other characteristics that make our employees unique.